We know that great events start with finding the right venue. It's honestly the most important decision you'll make. Maybe you're putting together a major conference, planning an incentive trip somewhere amazing, organising a leadership summit, or hosting a gala dinner. Whatever it is, the venue sets everything in motion.

Here's the thing about venue finding: it can be absolutely exhausting. That's where we come in. At Fernwood Events, we've spent years (decades, actually) building relationships with venues across the globe. We take what's usually a stressful, time-consuming process and turn it into something straightforward. Our team knows corporate events inside and out, and we're pretty good at what we do.

Finding a venue isn't about opening Google and picking the first hotel that pops up. Anyone can do that. What we do goes deeper – we actually take time to understand your company, what you're trying to achieve, and the kind of atmosphere you want to create.

Our consultants will sit down with you (or jump on a call) and really dig into your brief. What are your goals? What's the vibe you're going for? Once we've got that sorted, we put together a shortlist of venues that actually make sense for your event. We're talking five-star hotels in London or New York, private islands in the Mediterranean, sleek conference centers in Singapore, places you won't necessarily find on Booking.com.

Every venue we suggest has been checked thoroughly. We look at quality, obviously, but also flexibility, how easy it is to get to, and whether it fits your brand. Because at the end of the day, your event needs to feel right.

We're not just a venue finding agency. Think of us more as strategic partners who happen to be really good at finding event spaces. Here's what we bring to the table:

We've Got Connections Everywhere

Our network spans Europe, the Americas, Middle East, Asia-Pacific, just name it. We've got relationships in all the major event cities, which means you get access to the best spaces no matter where you need to be. And here's the best part: we combine that global reach with local knowledge. When we recommend a venue in Dubai or Tokyo, we actually know what we're talking about.

No Hidden Agendas

Our service is completely free, and we're not pushing any particular venue or hotel chain. We're independent, which means we can be honest with you. Our recommendations are based entirely on what works for your event, your budget, and what you've told us you need.

We Save You Ridiculous Amounts of Time

Imagine not having to spend hours calling venues, comparing quotes, checking availability. That's what we handle. Usually within a few hours of hearing from you, we'll send over a proposal with the best options – all relevant, all available, all impressive.

Better Prices Through Better Relationships

Because we book so many events, we've got serious negotiating power. That translates into better rates for you, value-added extras, and more flexible terms. It's one of those situations where our relationships actually save you money.

First Dibs on New Venues

Our team travels constantly. Previews, site visits, checking out new openings before they're even officially launched. That means our clients often hear about incredible new venues months before everyone else. It's a nice advantage to have.

Luxury Service Without the Drama

We're experienced, we're professional, and we genuinely care about getting things right. Everything we do is built on precision and exceptional service. No stress, no hassle. Just results.

Beyond just finding venues, we offer a complete sourcing solution that covers everything:

1. Finding the Right Venues

First, we need to understand your event. What's the purpose? Who's attending? What's your budget looking like? Once we've got those details, we source venues that tick all your boxes. Could be iconic landmarks, exclusive resorts, unique cultural spaces. You'll have a shortlist with all the details within 24 hours.

2. Site Visits & Virtual Tours

Sometimes you need to see a place to really get a feel for it. We can arrange in-person visits or set up virtual 3D tours so you can explore venues properly, even if you're on the other side of the world.

3. Connecting You With Suppliers

Need AV equipment? Looking for caterers? Want someone to handle décor? We know people. Our network includes trusted specialists in all these areas, and we only recommend partners who meet our standards.

4. Negotiating & Handling Contracts

We'll negotiate on your behalf to get you the best deal possible. Then we manage all the contract logistics and admin stuff, so your team can focus on the creative side of things.

5. Support From Start to Finish

Once everything's confirmed, we work directly with the venue's event team to make sure the handover is smooth. And we stick around – our support continues right up until your event kicks off (and sometimes even after).

We work globally, but London is where we really started, and it's still one of our strongest areas. The city's got everything. Historic buildings, modern spaces, rooftop terraces with insane views of the Thames. Our London team knows these venues intimately.

But don't think we're limited to the capital. Need a leadership retreat in the Swiss Alps? A conference in Dubai? Product launch in LA? We've got you covered. Our global network means we can find the perfect space pretty much anywhere.

Working with us isn't just about convenience (though that's definitely part of it). It's about strategy. We make sure your venue genuinely aligns with your company's objectives and brand image.

Think about all the details that matter: room layouts, breakout spaces, tech compatibility, sustainability features. We consider everything. The result? Events that actually engage people and leave a real impression.

Why Companies Keep Coming Back to Us

• Fast, reliable service (and it's free)
• We specialise in corporate event sourcing globally
• Custom solutions for conferences, meetings, incentives, galas, whatever you need
• Access to exclusive venues that haven't even launched yet
• Expert negotiation that saves you money
• Luxury level attention to detail every step of the way

When you work with Fernwood Events, you're getting a partner who understands both the logistics and the bigger picture, how environment and experience impact your brand.

Recommendation for Taariq – Fernwood Events

We recently worked with Taariq from Fernwood Events to organise a meeting in London for an important client, and everything went exceptionally well. His recommendations for the meeting room, hotel, and restaurants were perfectly aligned with our requests and needs.

Taariq was attentive, professional, and proactive throughout the process, ensuring every detail was taken care of. I highly recommend his services to anyone looking for reliable and personalised event support in London.

Sabrina Diamante

Air Senior Sales & Distribution Specialist

Discover the World

Ready to Get Started?

Your next great event starts with finding the right venue. Let us handle that part.

Our network, our approach, and honestly, our obsession with getting things right. It all adds up to events that don't just work, they're memorable.

Get in touch with us today. Tell us what you're planning, and we'll get you a tailored venue proposal back within hours.

Fernwood Events | Your global venue finding partner.